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How can I manage payroll adjustments for days employees are absent or have not clocked in using Workpay?

Workpay offers robust tools for integrating employee attendance with payroll processing. This guide outlines the process for managing payroll adjustments for employees who have been absent or have not clocked in during an ongoing payroll period.

Updated over 2 weeks ago

Adjusting Worked Days in Payroll. If an employee has been absent. Follow these steps to deduct non-worked days from their payroll:

1. Enter Worked Days - Navigate to Time and Attendance in the main menu.

Select Worked Days and then click Add Worked Days.

Choose the employee, the relevant month, and input the number of days actually worked (excluding absences).

- Click Submit.

2. Configure Payroll to Use Admin-Entered Days

Open the Payroll section from the main menu and click on Salary Rates.

- Locate the employee and click Review.

- In the Attendance Policy section, select The Admin Entered Days and Overtime.

- Save your changes.

3. Reprocess Payroll

- Head to Run Payroll and search for the employee.

- Select Reprocess, and once the status updates to Draft, review the adjusted payroll reflecting the actual worked days.

Understanding Payroll Behavior for Unclocked-In Days When an employee has not yet clocked in for upcoming working days during an ongoing payroll month, Workpay automatically treats these periods as absent hours. This is because payroll calculations are based on real-time attendance data merged with employee salary rates.

- As employees log their attendance for the unclocked days, payroll processing updates automatically to include the worked hours and adjust their pay accordingly.By following the steps outlined above and understanding how Workpay processes absent or unclocked-in days, you can ensure accurate payroll management based on attendance data for your employees.

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